Section 7 of ITA, 2000 : Section 7: Retention Of Electronic Records

Bare Act

1. Where any law provides that documents, records or information shall be retained for any specific period, then, that requirement shall be deemed to have been satisfied if such documents, records or information are retained in the electronic form, if -
   1. the information contained therein remains accessible so as to be usable for a subsequent reference;
   2. the electronic record is retained in the format in which it was originally generated, sent or received or in a format which can be demonstrated to represent accurately the information originally generated, sent or received;
   3. the details which will facilitate the identification of the origin, destination, date an...

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Simplified Act

This section explains that if a law requires you to keep certain documents, records, or information for a specific period, you can keep them in electronic form instead of paper, as long as the following conditions are met:

• You can still access the information when you need it, and it's in a usable state.
• The electronic version is kept in the...

Explanation using Example

Let's consider a hypothetical scenario to understand the application of Section 7 of The Information Technology Act, 2000. Imagine a company named 'XYZ Corp.' which is required by law to retain all its financial records for a period of 7 years. Traditionally, these records were maintained in paper form. However, with the advancement in technology, 'XYZ Corp.' decided to go paperless and started maintaining these records in electronic form.

According to Section 7, this is perfectly legal and satisfies the legal requirement of record retention, provided that:

• ...